Create a quotation for a Japanese client

Set out your price and conditions before the work starts. Once the client accepts, the same document can be turned into an invoice that keeps the language and currency you chose.

Preparing the quotation form

Form: Fill in the basics, your details, the client, the line items and any notes. What you enter is saved in this browser and restored next time.
Preview: The quotation is rendered at A4 size as you type. You can switch the template, colours and font from the design panel.
Output and history: Download, print or share the PDF, save a copy to your history, and convert it into a related document. No account required.

What Japanese clients look for in a quotation

A quotation in Japan is usually reviewed internally before anyone signs. These three fields decide how smoothly that review goes.

Validity date: State how long the price holds. Japanese approval chains often take weeks, and a quotation without an end date invites a renegotiation after your costs have changed.
Scope and exclusions: Write what is not included as explicitly as what is. Expenses, revisions beyond a set number, and travel are the items most often assumed to be covered when they are not.
Tax treatment: Show the tax rate you are applying. Work performed for an overseas client may be zero-rated, while work performed in Japan is normally taxed at 10%. Making this visible avoids a surprise at invoicing.

Invoice
Issue the invoice after the quotation is accepted.
Receipt
Issue a receipt once the payment arrives.
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Create a quotation for a Japanese client

What Japanese clients look for in a quotation

Related pages

Create a quotation for a Japanese client

What Japanese clients look for in a quotation

Related pages